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Notice to Bidders


Notice is hereby given that SEALED BIDS will be received:

BY AND AT:   Clay Community Schools

Administration Building

ATTN: Mark Shayotovich

1013 South Forest Avenue

Brazil, IN 47834

FOR:               Northview High School

Synthetic Turf


UNTIL:           3:00 P.M., local time,

Thursday, March 14, 2019.

RECEIPT OF BIDS: Bids received after the stated time will be returned unopened. Any postal/courier service is the agent of the Bidder. Bids are to be submitted on the Bid Form as provided in the Project Manual and on Indiana State Board of Accounts Form No. 96 (revised 2013) as required by the statutes of the State of Indiana. Bidders shall also submit financial data and a properly signed Affidavit of Non-Collusion as required by Form No. 96. Bids shall be submitted in a sealed envelope, marked with the name and address of the bidder, and clearly identified as follows:

SEALED BID: Northview High School – Synthetic Turf Conversion

BID OPENING: Bids will be opened in public and read aloud in the Board Room at the Administrative Building by the Owner, 7:00 P.M., local time, Thursday, March 14, 2019.

PRE-BID MEETING: Pre-bid meeting for interested parties will be held on Monday, March 4, 2019 at 3:30 PM at Northview High School, 3150 West State Road 340, Brazil, IN 47834.


Project will be constructed under a Single Prime Contract with bids received on a lump sum basis. Each proposal shall include all labor, material, and services necessary to complete the project in full accordance with the Construction Drawings and Project Manual.

Where trade names, brand names, or manufacturer’s names are followed by “or approved equal”, Bidders may offer items or materials equal in quality and having the same durability and efficiency if the Bidder first receives written approval from the Landscape Architect prior to the date and time of the Bid Opening and complying with requirements indicated in Document 00 21 00, “Instructions to Bidders.” The Bidder shall identify such substitutions by name, kind, and type with the Bid.


The Project will include the conversion of an existing grass field to a synthetic profile, including protection of track pavements, mass excavation, perimeter curb nailer, header pipes and lateral underdrainage, and the proper subbase and synthetic turf system.

A contract will be awarded to the lowest responsible and responsive bidder, complying with the conditions of the Instructions to Bidders and Advertisements for Public Bids. The Owner, however, reserves the right to reject any and all bids, and waive any informalities, discrepancies, omissions, variances, or irregularities in bids received in its sole discretion. If a contract is awarded, it will be to the “lowest responsible and responsive bidder” in accordance with Indiana’s Public Work Projects Act, Indiana Code 36-1-12. The bidder agrees to hold open its bid for a minimum of sixty (60) days from the date of the bid opening.

The Contract to which the Owner will be a party will contain a provision prohibiting the other party to the Contract, and their subcontractors, from engaging in employment practice that constitutes a discrimination against a person because of the person’s race, color, sex, religion, national origin or ancestry. The successful Bidder shall provide an affidavit with each billing assuring the Owner that this provision has not been violated.


Interested Prime Bidders may obtain electronic Bidding Documents from Eastern Engineering, http// All other bidders may purchase electronic or printed sets directly from Eastern Engineering, 9901 Allisonville Road, Fishers, IN 46038, 1.866.884.4115.

All questions concerning bidding shall be directed to Cameron Hull, Context Design, Project Landscape Architect, via email at and copied to Fred Prazeau at


Construction will be in accordance with the bid documents, which may be viewed at the following locations, as well as local plan rooms:

  1. Clay Community Schools

Administration Building

1013 South Forest Avenue

Brazil, IN 47834

  1. Context Design

12 South Main Street, Suite 200

Fortville, Indiana 46040


BID SECURITY: Each bid shall be accompanied by a bid security for five percent (5%) of the base bid in the form of a certified check or a bid bond. Bid bonds shall be executed by the bidder and a surety company qualified to do business in the State of Indiana. The check or bid bond shall be made payable to Clay Community Schools. Should a successful Bidder withdraw the bid, or fail to execute a satisfactory Contract, the Owner may then declare the Bid deposit forfeited as liquidated damages.


The Bidder receiving the award shall furnish an approved Performance Bond and a Labor and Materials Payment Bond for 100% of the contract amount, which shall cover faithful performance of the Contract and the payment of all obligations. The cost of the bonds shall be at the expense of the Bidder and be included in the Bidder’s bid. The bonds shall be executed by a surety company approved by the Owner and qualified to do business in the State of Indiana.

Board of School Trustees

Clay Community Schools

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