Demolition Project-Invitation for Bids
Vermillion County, Indiana
Demolition Project
Invitation For Bids
Notice is hereby given, that the Vermillion County Redevelopment Commission, Indiana, by and through its Board herein referred to as the Owner, will receive sealed bids for the Vermillion County Redevelopment Commission – Maple Street Building Demolition, Dana, Indiana project.
Sealed bids are invited and may be delivered or forwarded by mail or other courier services addressed to the Vermillion County Auditor, 255 S. Main Street, Courthouse 2nd Floor, Newport, IN 47966 by November 5, 2025 at 6:00 P.M. (EST). Bids may also be hand delivered to the Vermillion County Auditor between 8:00 am to 4:00 pm Monday through Friday at the Vermillion County Courthouse, 255 S. Main Street, 2nd Floor, Newport, IN 47966 and shall be received no later than November 5, 2025 at 6:00 P.M. (EST). Bids may also be hand delivered to the Commissioner’s Courtroom on the 2nd Floor of the Vermillion County Courthouse immediately prior to the meeting, no later than 6:00 P.M. on November 5, 2025. All bids shall be opened and publicly read at that time. Bids received after such hour will be returned unopened. All interested citizens are invited to attend and should any citizens require special provisions, such as handicapped modifications or non-English translation personnel, the County will provide such provisions if the request is made by October 28, 2025.
A Pre-Bid meeting will be held at 10:00 A.M. (Local Time) on Thursday, October 23, 2025, at 100 N. Maple Street, Dana, IN 47847. All prime contractors, subcontractors, small, minority or women owned enterprises, and other interested parties are invited to attend.
The contract will consist of the following:
Division A
Division A includes demolition of the building(s) located at 100 N. Maple Street, 104 N. Maple Street, and 116 N. Maple Street, Dana, IN 47847. The contractor shall demolish the existing building(s), including removal and disposal in accordance with state and federal regulations. The foundation shall be removed to 24” below grade with the void backfilled with granular material. The area shall be finished with topsoil and graded to drain away from the road. Work shall include all labor and materials to demolish and dispose of the building, concrete drives, concrete pads, sidewalks, piles of debris, tress, etc., including all erosion control, dust control, security, maintenance of traffic, site restoration, etc.
Division B
Division B includes the asbestos abatement for the buildings located at 100 N. Maple Street, 104 N. Maple Street, and 116 N. Maple Street, Dana, IN 47847.
Plans and Specifications for the Projects are on file and may be examined at the following locations:
HWC ENGINEERING
601 S 3rd Street
Terre Haute, IN 47807
812-234-2551
Complete sets of bidding documents may be viewed at www.hwcplanroom.com. Electronic copies of the bidding documents are available for download at www.hwcplanroom.com for a non-refundable fee of $25.00. A completed printed set of bidding documents may be ordered at www.hwcplanroom.com at printing cost to the bidder plus shipping fees. Printed documents will be shipped from Rapid Reproductions, 129 S 11th Street, Terre Haute, IN 47807, phone 812-238-1681.
The work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.
All Contractors or Sub-Contractors awarded work in excess of $300,000 must be on the Indiana Department of Administration pre-qualified list, as noted in New Paragraph 3.05 of the Instructions to Bidders. A copy of the list can be viewed at http://www.in.gov/idoa/2486.htm.
Each bid must be enclosed in a sealed envelope bearing the title of the Project, the name and address of Bidder and the Division of work. All bids must be submitted on the bid forms as identified in the Contract Documents and Specifications.
Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.
Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time he executes his contract. The bond will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.
The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.
A conditional or qualified Bid will not be accepted.
Award will be made to the low, responsive, responsible bidder. The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the projects shall apply to the Projects throughout.
Bids shall be properly and completely executed on bid forms included in the Specifications. Bids shall include all information requested by Indiana Form 96 (Revised 2013) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.
Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.
Bidder is required to submit with bid a written plan for an employee drug testing program that complies with IC 4-13-18-5 and IC 4-13-18-6.
The Bidders attention is also called to the “Minority/Women Business Participation” requirements contained in the Project Specifications. The State of Indiana, Department of Commerce, has adopted a State goal of 10% participation for minority and female owned businesses for construction related or purchase related contracts for the work.
Bidders on this work shall be required to comply with the provisions of the President’s Executive Order No. 11246, as amended. The Bidders shall also comply with the requirements of 41 CFR Part 60 – 4 entitled Construction Contractors – Affirmative Action Requirements. A copy of 41 CFR Part 60 – 4 may be found in the Supplemental General Conditions of the Contract Documents and Specifications.
Bidders shall be aware of the requirements set by the Bipartisan Infrastructure Law of 2021, which mandate that all iron and steel, manufactured products, and construction materials used in a federal project must be produced in the United States. Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 FR 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.
The Contractor must meet guidelines and practices established by the Indiana Office of Community and Rural Affairs and appropriate federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, 12) Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58, 13) OMB’s Memorandum M-24-02; Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, 14) U.S. Housing and Urban Development CPD Notice 23-12; CPD Implementation Guidance for the Build America, Buy America Act’s domestic content procurement preference as part of the Infrastructure Investment and Jobs Act and others that may be appropriate or necessary.
In addition, the Contract Division procurement is subject to the Federal Regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12.
Any contract(s) awarded under this Advertisement for Bids are expected to be funded in part by a grant from the Department of Housing and Urban Development, as administered by the Indiana Office of Community & Rural Affairs. Neither the United States nor any of its departments, agencies or employees is or will be a party to this Advertisement or Bids or any resulting contract.
Pursuant to Chapter 5, 5-5 of the Labor Standards Administration and Basic Enforcement Handbook 1344.1 Rev 3; “No contract may be awarded to any contractor that is debarred, suspended or otherwise ineligible to participate in Federal or Federally assisted contracts or programs. Any contract awarded to a prime contractor or subcontractor that is found to be ineligible for award must be terminated immediately.” Prior to contract award prime contractors are to be actively registered or seeking registration with SAM.gov to determine eligibility/debarment status.