TOWN OF ROSEDALE
STORM WATER SYSTEM IMPROVEMENTS
INVITATION FOR BIDS
Notice is hereby given, that the Town of Rosedale, Indiana by and through its Town Council herein referred to as the Owner, will receive sealed bids for the construction of the Stormwater Improvements Project.
Sealed bids are invited and may be delivered or forwarded by mail or other courier services addressed to the Town of Rosedale, Attention: Carol Brown, Council President, 52 Middle St., Rosedale, IN, 47874 by August 31, 2023, 10:00 a.m. Bids may also be hand delivered to the Owner at Town of Rosedale, 52 Middle Street, Rosedale, IN 47874 on August 31, 2023 by 10:00 a.m. All bids shall be opened and publicly read at that time. Bids received after such hour will be returned unopened. All interested citizens are invited to attend and should any citizens require special provisions, such as handicapped modifications or non-English translation personnel, the Town will provide such provisions as long as the request is made by August 24, 2023.
A pre-bid meeting will be held at 10:00 a.m. (EST) on August 15, 2023, at the Town of Rosedale Town Hall, 52 Middle Street, Rosedale, IN 47874. All prime contractors, subcontractors, small, minority or women owned enterprises and other interested parties are invited to attend.
The contract will consist of the following:
In general, the project consists of installation of a new storm sewer between East Street and Miller Street along the existing alley continuing to Central Street and Maple Street. The proposed storm sewer begins southeast of the intersection of Elm Street and Maple Street and outlets to Sulphur Creek. The storm sewer is approximately 2,000 linear feet and with pipe sizes ranging from 18” to 36” in diameter. Grouted riprap is to be placed at the outfall location to protect the existing stream bank from erosion and scour. Other work will include installation of a dry well, restoration of the roadway, and permanent seeding. Construction work is to begin after the Covered Bridge Festival which runs Oct. 13th to Oct. 22nd.
Plans and Specifications for the Projects are on file and may be examined at the following locations Monday through Friday between the hours of 8:00 am to 5:00 pm.
Town of Rosedale
52 Middle St
PO Box 183
Rosedale, IN 47874
135 N. Pennsylvania Street, Suite 2800
Indianapolis, IN 46204
317-347-3663, ext. 227
Complete sets of bidding documents may be viewed at www.hwcplanroom.com. Electronic copies of the bidding documents are available for download at www.hwcplanroom.com for a non-refundable fee of $25.00. A completed printed set of bidding documents may be ordered at www.hwcplanroom.com at printing cost to the bidder plus shipping fees. Printed documents will be shipped from Rapid Reproductions, 129 S 11th Street, Terre Haute, IN 47807, phone 812-238-1681.
The work to be performed and the bid to be submitted shall include sufficient and proper sums for all general construction, mechanical installation, labor, materials, permits, licenses, insurance, and so forth incidental to and required for the construction of the facilities.
All Contractors or Sub-Contractors awarded work in excess of $300,000 must be on the Indiana Department of Administration pre-qualified list, as noted in New Paragraph 3.05 of the Instructions to Bidders. A copy of the list can be viewed at http://www.in.gov/idoa/2486.htm.
Each bid must be enclosed in a sealed envelope bearing the title of the Project, the name and address of Bidder. All bids must be submitted on the bid forms as identified in the Contract Documents and Specifications.
Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.
Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time he executes his contract. The bond will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.
The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, or to make such combination of bids as may seem desirable, and to waive any and all informalities in bidding. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn after the scheduled closing time for receipt of bids for at least ninety (90) days.
A conditional or qualified Bid will not be accepted.
Award will be made to the low, responsive, responsible bidder. The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549.
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the projects shall apply to the Projects throughout.
Bids shall be properly and completely executed on bid forms included in the Specifications. Bids shall include all information requested by IN Form 96 (Revised 2013) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.
Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.
Wage rates on the project shall not be less than the Federal wage scale published by the U.S. Department of Labor.
The bidder is required to submit with bid a written plan for an employee drug testing program that complies with IC 4-13-18-5 and IC 4-13-18-6.
Bidders on this work shall be required to comply with the provisions of the President’s Executive Order No. 11246, as amended. The Bidders shall also comply with the requirements of 41 CFR Part 60 – 4 entitled Construction Contractors – Affirmative Action Requirements. A copy of 41 CFR Part 60 – 4 may be found in the Supplemental General Conditions of the Contract Documents and Specifications.
The Bidders attention is also called to the “Minority/Women Business Participation” requirements contained in the Project Specifications. The IN Office of Community and Rural Affairs has adopted a State goal of 10% participation for minority and women owned businesses for construction related or purchase related contracts for the work.
The Contractor must meet guidelines and practices established by the IN Office of Community and Rural Affairs and appropriate federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, and others that may be appropriate or necessary.
Contract procurement is subject to the federal regulations contained in the OMB Circular A-102, Sections B and O and the State of IN requirements contained in IC-36-1-9 and IC-36-1-12.
Any contract(s) awarded under this Advertisement for Bids are expected to be funded in part by a grant from the Department of Housing and Urban Development, as administered by the IN Office of Community and Rural Affairs. Neither the United States nor any of its departments, agencies or employees is or will be a party to this Advertisement for Bids or any resulting contract.
Pursuant to Chapter 5, 5-4 of the Labor Standards Administration and Basic Enforcement Handbook 1344.1 Rev 2; “No contract may be awarded to any contractor that is debarred, suspended or otherwise ineligible to participate in Federal or Federally assisted contracts or programs. Any contract awarded to a prime contractor or subcontractor that is found to be ineligible for award must be terminated immediately.” Prior to contract award prime contractors are to be actively registered or seeking registration with SAM.gov to determine eligibility/debarment status.
Rosedale Town Council
Carol Brown, President